AI Answering Service for Event Planners
HeyVoice.ai AI-powered answering service for event planners with human support handles incoming calls, screens leads, and manages event planning inquiries.
Common Challenges
Event planning inquiries need immediate attention
Missed calls mean lost opportunities
Inconsistent customer experience
High operational costs
AI-Powered Excellence
When clients call about event planning, wedding coordination, or special occasion services, they need immediate attention and expert guidance. Our AI Receptionist captures leads, schedules consultations, collects event details, and logs information instantly in your systems. Our human agents seamlessly step in when callers request to speak with someone directly or have complex inquiries that require detailed information collection and routing to the appropriate event planner or coordination specialist.
24/7 AI-powered call handling
Seamless human escalation
Complete CRM integration
Why Choose HeyVoice.ai?
Powerful features designed specifically for Event Planners businesses
Custom AI configuration with prompts and instructions tailored specifically to your event planning business needs and goals
True 24/7 coverage with intelligent call routing and seamless human escalation when needed
Complete call handling including complex scheduling, payment processing, and sensitive conversations
Advanced CRM integration with 7,000+ business tools and custom workflow automation
Dedicated onboarding support with sales engineers and account managers ensuring optimal setup
North America-based receptionists to support callers when needed
Professional representation that adapts to your brand voice and industry requirements
Real Results
Make better business decisions with real-time call data, visualized in every HeyVoice.ai client dashboard. Each call summary is enriched with actions completed, caller disposition, priority, relevance, call recording and transcription, and more. See the big picture with historical tables and charts to predict growth, costs, and ROI with superior accuracy.
of consumers expect an immediate response to a sales inquiry
of lead generation budgets are wasted on leads who are never contacted
of customers who receive excellent service spend up to 14% more
HeyVoice.ai has transformed our event planning business. We can now handle client inquiries 24/7 while our team focuses on creating unforgettable events.
Emma Wilson
Elegant Events Planning
Frequently Asked Questions
The best event planner answering services do much more than pick up phone calls and take messages. At HeyVoice.ai, we provide virtual receptionists capable of a wide range of services from call handling, to scheduling, to lead intake, to website chat, and more.
How does HeyVoice.ai help event planners businesses?
The AI Receptionist from HeyVoice.ai streamlines event planning operations by handling routine customer interactions automatically — greeting callers, booking consultations, and managing client inquiries without interrupting your event planners during event coordination. The system understands event planning workflows, from basic consultation scheduling to complex event coordination, and routes calls based on event requirements and planner availability.
Ready to Transform Your Event Planners Business?
Join thousands of businesses already using our AI-powered voice solutions to enhance customer experience and drive growth.